Welcome to part-2 :
Here are a couple of thoughts on cutting down on some of the " office fats ":
1. Come to work with a shortlist. Just before leaving the office for the day, compile a list of tasks that you are committed to completing the next day. This list should consist of only the things that will work towards accomplishing your larger goals. Here's the clincher - your daily list should consist of no more than three tasks. Impossible? | thought so too at first blush. But seriously examine your daily routine. If you're honest with yourself, you'll be amazed to see how tasks that occupy so much of your time can be batched, outsourced, or otherwise completely eliminated. It's a deceptively easy exercise; try it out, guys.
2. Limit email interaction to twice a day.
" Absolutely impossible. ” That was my first thought. “ You have clients, suppliers, co-workers, and bosses. What would happen if they sent an email and didn't hear from me for half a day? " And that is one of the fastest ways to create panic – the dreaded " What if? " question. Honestly? The world won't end if you don't check your messages every five minutes. And you know what? Everyone can be trained. Ferriss's suggestions are, again, deceptively easy. First, turn off your email automatic send/ receive and any audible alerts that would indicate you have a message. Then, create an autoresponder to communicate your new plan to your contact base. Effectively, it should let people know why you're restricting your email communications (to improve efficiency and effectiveness) and when they can expect to hear from you (put in two times - Ferriss suggests 12 pm and 4 pm). Here's the point - email is the single largest interruption of the modern world. It can't be eliminated completely, but by batching your emails you'll be amazed how much time you can free up.
Utilize Parkinson's Law.
Parkinson's Law is the adage that “ work expands so as to fill the time available for its completion. ” A more succinct (brief) phrasing also commonly used is " work expands to fill the time available. "
Here's an interesting phenomenon - the complexity and importance of a particular task will grow to fill the time frame you allow for it. Think back to being a student when did you usually complete a particular assignment or project? If you were given 2 months to complete a project when were you most often actually working on that project?
If you're like me, and most of the world, it was usually a cram session immediately before the project was due. The night before, maybe a couple days before. How large and complex did the project become in your mind? The truth of the matter is that the longer you allow a project to sit in your mind before completion, the more daunting (frightening) it can become. Focus on assigning short, yet manageable timeframes for particular projects. If you utilize the couple suggestions mentioned in the last paragraph, in regards to eliminating all but the 20 % of your day that truly makes a difference, and then challenge yourself to accomplish those tasks in compressed timeframes, you'll impress yourself (and your boss/ co-workers) with how effective you become. Remember - effectiveness and efficiency are not the same things. As Ferriss states,
1. Doing something unimportant well does not make it important.
2. Requiring a lot of time does not make a task important
Identify the tasks that will make the largest difference, and do them in a compressed timeframe. Focus on doing less, and accomplishing more. You'll be amazed at the results.What makes Ferriss's book great is that he speaks from experience. He strips away all excuses, all procrastination tools, and zeros in on how to truly make your life unique. I love his passion and no-nonsense attitude. It's a book beautifully laid out in a clear concise manner, then jam-packed with direction, guidance, and a plethora (abundance) of real resources that can lead you to the life of your dreams. Here's a prime example of his attitude - at the end of each chapter, Ferriss supplies a list of “ Q & As "; Questions and Actions. The 4 - Hour Workweek is not a book for discussion. It's a book for action.I wholeheartedly believe this is THE book that will unlock the secret for a great many people and let them get out of their own way. I encourage you to be one of them.
Here are a few other key concepts covered in the book:
• Ask yourself, “ If this is the only thing | accomplish today, will I be satisfied with my day? "
Why it's more productive to carry around a written to-do list than to keep one on your computer.
• Learn the art of non - finishing. This is all about the sunk cost fallacy: just because you paid $ 10 to see Pirates of the Caribbean 3 doesn't mean it's a good idea to watch the entire thing.
• How to be more efficient with email. How to reduce clutter from your life.
With this, we come to an end of the book " The 4 - Hour Workweek ” written by my distant mentor Timothy Ferriss.
Till then, happy reading and bye..bye ..!